Advantages of Enterprise File Sync and Share (EFSS)

 In IT advice

You may not have heard of the phrase Enterprise File Sync and Share (EFSS), though you may have seen it in action. For millennials and other digital natives, it may be difficult to imagine a world without ubiquitous “always connected,” app-driven technology. For others, however, it may be difficult to imagine a work day without accessing network drives from a file server and navigating a labyrinth of shared folders. What exactly does EFSS mean for the increasingly app-driven and mobile workplace, and how does file sync and share allow us to maximize our productivity and capabilities on the job? Let’s talk about some of the advantages of EFSS and what it means for business professionals as we look to the future of data sharing.

As previously mentioned, EFSS stands for Enterprise File Synchronization and Sharing, and is commonly used to define the communication, storage, and sharing of files among work employees, devices, and locations of the world through a common application platform. Before EFSS, you either had to obey the restrictive policies of your company’s network shared drives, or circumvented those restrictions by using a physical USB flash or “thumb” drive to mobilize files (which was both extremely insecure and required that you carried the drive with you at all times). And let’s not forget the limitations of sending large attachments via email. Now, virtually all data storage and transfer can be done electronically, by storing the data in cloud storage. And, depending on its implementation, EFSS can be even more secure than traditional file sharing.

EFSS is used to share documents, photos, projects, and other files at the tips of your fingers with the security you would experience in a more traditional policy-based network infrastructure. There are plenty of public cloud storage apps in the consumer market which offer a free basic storage plan (i.e. “freemium”) and higher tiers of additional features for a per user price. These apps make sharing and storing files a breeze, and strengthen communication between people who can jointly access those files at the click of a button. However, they don’t often deliver on the security side of things like a true EFSS offering. By comparison, EFSS solutions such as Autotask Workplace (formerly Soonr) provide additional management tools, auditing, compliance and security features that any serious business requires. Adopting an EFSS solution for your business also helps to ensure that your employees don’t bypass company security policies and use public cloud storage services that don’t come with the same protections as EFSS services.

Your small to midsize business can benefit from using EFSS technology such as Autotask Workplace to strengthen collaboration between and among businesses and people. Products like Autotask provide a compliant solution to your file sharing needs if you are in the heavily regulated industries like healthcare (i.e. HIPAA) and finance (SOX, GLBA), and gives business decision-makers the peace of mind that their business can run smoothly and securely. EFSS allows people to remain untethered in an increasingly decentralized, “all mobile” work environment, so that working professionals can maximize productivity and efficiency on the job.

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